If you are running an organization, you must be well aware of the fact that it is bound to face a wide number of visitors. Among the huge flow of visitors it becomes very hard for an organization to identify genuine visitors and also those who can be potential threats for the organization. Thus, in order to keep the occupants of the building safe from miscreants and terrorist, it would be better if one works with visitor check in software which is also knows as VMS.
Knowing about the Software
Visitor Management System (VMS) is software that is designed for checking in visitors and also tracking them within a building or a premise. The fundamental on which the software works is that it gets integrated with the security system of a building and it effectively manages the entry and exit of the visitors. Moreover, with the tool, any organization can improve the security of the building. The software alerts the building authorities or security experts about any intruder. Even it can prevent any intruder from entering a premise as the system can provide a black list of miscreants.
How The Check-in System Works?
Are you interested in learning how the check in software works? For this, you need to go through rest of the blog. Basically, the software is integrated with the security system of the building. Unlike the traditional check in tools which were mainly paper based, this software is completely web based. Hence, when a customer tries to enter a building they need to show their driving license or business card. The software will scan the details from the card and will enter that in their database.
The details are often used for future references. For example, the data can be used to check if the visitor who is visiting the premise is a mischief or not. Similarly, the software can be used to create an automated notification to the person whom the visitor is going to visit. The person can accept or deny the meeting through the system. If the person doesn’t want to meet the concerned visitor the software won’t generate a badge or id pass to the visitor.
One important feature of the check in software is that once a visitor registers his/her name through the software, it gets permanently saved in the database. Most importantly, next time when the visitor visits the place they won’t need to wait for long. The ID pass and badges would be created instantly.
At the same time the badges might come with time-restricted tracker. This means that the visitor would be able to stay within the premise only for the time period mentioned in the badge. Similarly, the check in software could track the whereabouts of a visitor. It can be very helpful during emergency situations. Also, a visitor won’t be able to enter into any unrestricted area.
Nowadays, many leading manufacturers are coming up with user-friendly VMS. Being simple to use and scan employees, many organizations are implementing it within their system. If you want to keep your employees protected from threats of outside people, you can go for check in software.